Operations Manager

Careers Explore a career at SpectX Mani 2020-12-14T15:07:14+02:00 Operations Manager Apply Location: Delft, NL Company: SpectX Employment type: 24 hours - 32 hours Starting : January 2025 About Us At SpectX, we design and build advanced autonomous drone systems for offshore wind, infrastructure inspection, maritime operations and beyond. From aerial X-ray inspection to swarm-based sea-state sensing, our projects combine robust hardware, modular software, and scalable architectures. SpectX seeks a structured and detail-driven Operations Manager to oversee all internal operational, procurement and financial processes across our NL and EU R&D projects. The role ensures smooth financial administration, compliant subsidy project execution and efficient organisational operations. Role / Responsibilities Financial & administrative management - Manage monthly financial administration, including consolidating invoices and sending financial packages to the accountant. - Prepare and submit VAT returns monthly. - Oversee salary payments and approved procurement payouts. - Maintain and update the SpectX financial cost model (multi-project, multi-cost-centre). - Monitor cash flow, expense tracking and financial forecasting. - Support annual reporting, audits and subsidy financial checks. Subsidy project financial control (NL & EU) - Manage hour-keeping, cost tracking, eligibility checks, and budget follow-up for R&D subsidy projects. - Prepare financial documentation for milestones and periodic reporting. Procurement & Operations - Handle procurement end-to-end: supplier sourcing, RFQs, placing purchase orders, tracking deliveries and maintaining documentation. - Generate customer and supplier invoices using SpectX systems. - Ensure correct approval flows for all financial transactions. - Maintain an organized records system (SharePoint + Xero platform). - Develop and refine internal operating procedures to support scaling. Project C...