Management Assistant Job

Management Assistant Field of Work: Business Administration Location: Wageningen, GE, NL Legal Entity: KWS Vegetables BV Contract Type: Regular Is Full Time?:: Yes Onsite/ Remote: Onsite Job ID: 16678 At KWS Vegetables , we are looking for a Management Assistant to support our Research Management Team in Wageningen . In this varied role, you will coordinate administrative, financial, facility, IT, and organizational activities, acting as a key point of contact for the local office and ensuring efficient day-to-day operations. Your Responsibilities: As Management Assistant, you will play a central role in supporting the Research organization by: • Coordinating invoice processing through xFlow, ensuring accurate booking and approval of invoices, and collaborating closely with Controlling to maintain high-quality financial processes. • Supporting the Research Management Team with a wide range of administrative activities, including Employee Central (HR) processes. • Organizing meetings, business travel, workshops, and events for members of the Research Management Team. • Managing office purchasing through approved vendors and procurement tools, including CPH. • Acting as the local IT coordinator by organizing laptops, software, mobile phones, and other equipment for employees and interns. • Coordinating logistics activities, including preparing shipping labels, arranging courier services, and receiving and distributing parcels for the Research department. • Supporting facility management by serving as the main contact for external service providers, building management, cleaning services, and office-related suppliers. • Ensuring local policies, safety standards, and company culture are maintained within the Wageningen location. • Acting as the local coordinator for compliance-related topics, including data protection and sustainability reporting (Cority). • Supporting the Legal department by coordinating document authentication, collecting signatures, and managing communication with external notaries. • Serving as a key point of contact for the Global Business Operations (GBO) and other internal stakeholders. Your Profile: You are a service-oriented professional with excellent organizational skills and a strong ability to manage multiple priorities. You enjoy working with a variety of stakeholders and take ownership of ensuring processes are completed accurately and efficiently. You bring: • Previous experience in administrative, office management, management assistant, executive assistant, or similar coordination role. • Fluency in spoken and written English and Dutch. • Excellent organizational and planning skills with strong attention to detail. • A proactive, hands-on, and solution-oriented approach. • Strong interpersonal and communication skills with the ability to collaborate across different teams and functions. • High levels of integrity, discretion, and professionalism when handling confidential information. • Confidence working independently while also being an active team player. • A critical mindset with a continuous improvement approach. • Flexibility and the ability to prioritize in a dynamic, entrepreneurial environment. At KWS, diversity is not just a value; it is an essential part of our success. Whatever your background or identity is, we invite you to join us. Further information: https://www.kws.com/corp/en/careers/ . Follow us on LinkedIn® at https://linkedin.com/company/kwsgroup/ .