Executive Management Assistant

Pieter Smit Group • Our fleet EXECUTIVE MANAGEMENT ASSISTANT NIEUW-VENNEP At Pieter Smit Group, everything revolves around movement. From international tours and events to transport, storage, and planning. Behind the scenes, a lot happens at the same time. That is why we are looking for an experienced Management Assistant who brings structure, thinks ahead, and supports the board of directors in their daily operations. Location: Nieuw-Vennep Salary: € 4,200 to € 4,600 gross per month Bring structure to the world behind entertainment logistics You work directly with the board and interface with management, finance, HR, planning, operations, and external relations. You provide stability, structure, and clear communication. Not by waiting around, but by looking ahead and seeing what needs to be done. What will you do? • Calendar and planning: You manage, plan, and prioritize the calendars of the board. You prepare daily, weekly, and monthly schedules and ensure that appointments are well-coordinated. • Mailbox and communication: You manage emails and requests, filter urgent matters, and independently handle what you can. • Preparing meetings: You draw up agendas, gather documents, take minutes during meetings, and monitor decisions and action items. • Following up on actions: You keep a close eye on deadlines, agreements, and outstanding actions. You ensure nothing falls through the cracks. • Interfacing with the organization: You coordinate information between the board, management, and departments. You know exactly who needs to be involved and when. • Office management: You support practical office matters, guest receptions, internal gatherings, and coordination with suppliers. Who are you? • Experience: You have extensive experience as a management assistant, executive secretary, executive assistant, or senior office manager. • Education/Level: You have a Bachelor's (HBO) working and thinking level, or a Vocational (MBO) degree combined with substantial relevant experience. • Environment: You feel at home in a practical, operational environment with direct communication. • Structure: You excel at planning, organizing, prioritizing, and following up. • Communication: You speak and write fluently in both Dutch and English. • Systems: You work easily with Microsoft 365, Outlook, Word, Excel, PowerPoint, and Teams. • Personality: You are down-to-earth, resilient, discreet, independent, and calm under pressure. What we offer • Salary: € 4,200 to € 4,600 gross per month on a full-time basis, depending on experience. • Hours: 32 to 40 hours per week. • Environment: An international organization active in entertainment, events, touring, transport, rental, and storage. • Variety: A combination of executive support and a small portion of office management. • Impact: You help the board and the organization work better, faster, and with more structure. Does this role suit you? This position is ideal for someone with seniority. Someone who maintains an overview when the pressure is on. Someone who understands that great support goes beyond just scheduling appointments. Are you practical, discreet, and strong at organizing? And do you want to work in a company where no two days are the same? Interested? Send your CV to for the attention of Julian Natte. We will quickly discuss the possibilities over a good cup of coffee. Pieter Smit Group Pesetaweg 44 2153 PJ Nieuw-Vennep The Netherlands Pesetaweg 44 2153 PJ Nieuw-Vennep The Netherlands