Administrative Officer

Administrative Officer - Legal department Job publication date Summary DEME is a global solutions provider in a challenging and rapidly changing world. Our expertise and vast experience has been deployed over the centuries for dredging, environmental and marine engineering business solutions such as port construction and improving maritime access worldwide. We have been creating land for 150 years and will continue to do so in the future. Therefore, we are looking for motivated candidates to reinforce our team. As an Administrative Officer you will support and contribute to the swift operations of the company's Legal Department. You will work at the head office of the company in Zwijndrecht, where you will join a highly qualified and motivated team of legal and insurance counsels, engaged in providing legal expertise to the company. This role requires good organization and communication skills in a fast-paced and high energy environment. • DEME General • Admin & Support • Belgium • You provide general business support to ensure the smooth running of the Legal Department. This includes administrative tasks, managing incoming and outgoing emails, and maintaining both paper and digital files. • You support the legal counsels in their daily work by assisting with document creation, note-taking, correspondence, and basic research. • You manage the agendas of the legal counsels, including scheduling and coordinating meetings, and preparing agendas where needed. • You help maintain and improve the legal database and file-sharing system. • You assist with formatting and preparing contracts, internal and external memos, and other related documents. • You coordinate meetings by booking rooms, arranging teleconferences, and preparing the necessary materials. • You organize travel arrangements, including preparing all required documentation. • You handle daily operations and support various tasks in a fast-paced environment. • You have obtained a Bachelor Office Management diploma or similar by (relevant secretary) experience