Administrative Officer

You will support colleagues at the Aurora Central office in administrative work, partly by helping them manage their administrative tasks, and partly by handling those tasks yourself when it is more practical or efficient. • Information management: manage the digital folder system, email contacts, help formatting documents, help conducting online surveys, handle correspondence. • Organisation: (help) organise events in Amsterdam and elsewhere, manage office supplies, make travel arrangements. • Manage day-to-day office operations and ensure a smooth administrative workflow • Coordinate meetings, agendas, minutes, and follow-up actions for senior management and governance bodies • Act as a point of contact for external stakeholders, including banks, chambers of commerce, and partner organizations • Support digitalization and optimization of office systems and processes, e.g. digital archiving. • Administrative and practical skills and competence in handling digital documents > 5 years experience • Familiarity with banking procedures and chamber of commerce requirements • We are looking for people who understand how universities work in terms of policies, strategies and practice and who understand that universities work differently in various countries • Fluent in English and Dutch (at least C1 of the CEFR). • You are flexible and able to support a small international office team within a diverse international academic community. You understand the broader strategic goals and policy context behind your work and can provide effective support across universities in Europe and beyond. As a university, we strive for equal opportunities for all, recognising that diversity takes many forms. We believe that diversity in all its complexity is invaluable for the quality of our teaching, research and service. We are always looking for talent with diverse backgrounds and experiences. This also means that we are committed to creating an inclusive community so that we can use diversity as an asset. We realise that each individual brings a unique set of skills, expertise and mindset. Therefore we are happy to invite anyone who recognises themselves in the profile to apply, even if you do not meet all the requirements. At VU Amsterdam, you contribute to education, research and service for a better world. So in return for your efforts, we offer you: • a salary of minimum € 3.057,00 (Scale 7) and maximum € 3.985,00 (Scale 7) gross per month, on a full-time basis. The exact salary depends on your education and experience. • A full-time 38-hour working week comes with a holiday leave entitlement of 232 hours per year. If you choose to work 40 hours, you have 96 extra holiday leave hours on an annual basis. • 8% holiday allowance and 8.3% end-of-year bonus • a wide range of sports facilities which staff may use at a modest charge Aurora is a network of research-intensive universities in Europe committed to matching academic excellence with societal relevance. Aurora serves as a high-trust platform in which university leaders, academics, students and administrators learn from and with each other how to make their universities more successful in achieving their shared mission. It was founded in 2016 as an association under Dutch law by Vrije Universiteit Amsterdam and the University of East Anglia. Aurora is part of the European Universities initiative funded by the European Commission under the Erasmus+ programme. Strengthening and expanding the ties of the VU Amsterdam community - that's the goal of the Department of University Relations & Fundraising (DURF) at Vrije Universiteit Amsterdam. We are the prime location for external relations, external partnerships and philanthropic fundraising. Four departments make up the service: Social Engagement, Fundraising, VU Association and Relations Management. We maintain relations with donors, stakeholders and VU Amsterdam alumni, and we coordinate all the activities of the VU Association. We organise university-wide events and raise funding for teaching and research. Connect is the keyword for all our work: we connect the members of our VU community, on campus and in the outside world. Together we are building a VU community that is much broader than current students and staff: a worldwide network of people and organisations who feel connected with each other, with shared values and a shared passion for VU Amsterdam's ambitions. Are you interested in joining the Department of University Relations and Fundraising? You will work alongside 20 active, enthusiastic colleagues. Professionals in the areas of fundraising, communications, event management, relationship management, administrative support, finance and human resource management make up our multifaceted team. We are located on one physical campus, in the heart of Amsterdam's Zuidas business district, with excellent location and accessibility. Over 6,150 staff work at the VU and over 31,000 students attend academic education. VU wants to be accessible and receptive to diversity in disciplines, cultures, ideas, nationalities, beliefs, preferences and worldviews. We believe that trust, respect, interest and differences lead to new insights and innovation, to sharpness and clarity, to excellence and a broader understanding. We stand for an inclusive community and believe that diversity and internationalisation contribute to the quality of education, research and our services. Therefore, we are always searching for people whose backgrounds and experience contribute to the diversity of the VU community. Are you interested in this position and do you believe that your experience will contribute to the excellence of our services? In that case, we encourage you to submit your application, even if you don't meet all requirements. Submitting a diploma and a reference check are part of the application process. Acquisition in response to this advertisement is not appreciated. You will support colleagues at the Aurora Central office in administrative work, partly by helping them manage their administrative tasks, and partly by handling those tasks yourself when it is more practical or efficient. • Information management: manage the digital folder system, email contacts, help formatting documents, help conducting online surveys, handle correspondence. • Organisation: (help) organise events in Amsterdam and elsewhere, manage office supplies, make travel arrangements. • Manage day-to-day office operations and ensure a smooth administrative workflow • Coordinate meetings, agendas, minutes, and follow-up actions for senior management and governance bodies • Act as a point of contact for external stakeholders, including banks, chambers of commerce, and partner organizations • Support digitalization and optimization of office systems and processes, e.g. digital archiving. • Administrative and practical skills and competence in handling digital documents > 5 years experience • Familiarity with banking procedures and chamber of commerce requirements • We are looking for people who understand how universities work in terms of policies, strategies and practice and who understand that universities work differently in various countries • Fluent in English and Dutch (at least C1 of the CEFR). • You are flexible and able to support a small international office team within a diverse international academic community. You understand the broader strategic goals and policy context behind your work and can provide effective support across universities in Europe and beyond. As a university, we strive for equal opportunities for all, recognising that diversity takes many forms. We believe that diversity in all its complexity is invaluable for the quality of our teaching, research and service. We are always looking for talent with diverse backgrounds and experiences. This also means that we are committed to creating an inclusive community so that we can use diversity as an asset. We realise that each individual brings a unique set of skills, expertise and mindset. Therefore we are happy to invite anyone who recognises themselves in the profile to apply, even if you do not meet all the requirements. At VU Amsterdam, you contribute to education, research and service for a better world. • a salary of minimum € 3.057,00 (Scale 7) and maximum € 3.985,00 (Scale 7) gross per month, on a full-time basis. • A full-time 38-hour working week comes with a holiday leave entitlement of 232 hours per year. If you choose to work 40 hours, you have 96 extra holiday leave hours on an annual basis. • 8% holiday allowance and 8.3% end-of-year bonus • a wide range of sports facilities which staff may use at a modest charge Aurora is a network of research-intensive universities in Europe committed to matching academic excellence with societal relevance. Aurora serves as a high-trust platform in which university leaders, academics, students and administrators learn from and with each other how to make their universities more successful in achieving their shared mission. It was founded in 2016 as an association under Dutch law by Vrije Universiteit Amsterdam and the University of East Anglia. Aurora is part of the European Universities initiative funded by the European Commission under the Erasmus+ programme. Strengthening and expanding the ties of the VU Amsterdam community - that's the goal of the Department of University Relations & Fundraising (DURF) at Vrije Universiteit Amsterdam. We are the prime location for external relations, external partnerships and philanthropic fundraising. Four departments make up the service: Social Engagement, Fundraising, VU Association and Relations Management. We maintain relations with donors, stakeholders and VU Amsterdam alumni, and we coordinate all the activities of the VU Association. We organise university-wide events and raise funding for teaching and research. Connect is the keyword for all our work: we connect the members of our VU community, on campus and in the outside world. Together we are building a VU community that is much broader than current students and staff: a worldwide network of people and organisations who feel connected with each other, with shared values and a shared passion for VU Amsterdam's ambitions. Are you interested in joining the Department of University Relations and Fundraising? You will work alongside 20 active, enthusiastic colleagues. Professionals in the areas of fundraising, communications, event management, relationship management, administrative support, finance and human resource management make up our multifaceted team. We are located on one physical campus, in the heart of Amsterdam's Zuidas business district, with excellent location and accessibility. Over 6,150 staff work at the VU and over 31,000 students attend academic education. VU wants to be accessible and receptive to diversity in disciplines, cultures, ideas, nationalities, beliefs, preferences and worldviews. We believe that trust, respect, interest and differences lead to new insights and innovation, to sharpness and clarity, to excellence and a broader understanding. We stand for an inclusive community and believe that diversity and internationalisation contribute to the quality of education, research and our services. Therefore, we are always searching for people whose backgrounds and experience contribute to the diversity of the VU community. Are you interested in this position and do you believe that your experience will contribute to the excellence of our services? In that case, we encourage you to submit your application, even if you don't meet all requirements. Submitting a diploma and a reference check are part of the application process. Acquisition in response to this advertisement is not appreciated.